How to Create an Email Signature in Webmail Roundcube

How to Create an Email Signature in Webmail Roundcube

Email signatures are an essential tool to personalize and professionalize your communications. With a well-designed signature, you can include contact information, your company logo, or links to your social media in every message you send.

In this guide, you will learn how to create and set up your email signature in Roundcube, the webmail client available on your hosting.

Step 1: Access Roundcube

Go to webmail.yourdomain.com in your browser and log in with your email address and password. The Roundcube interface will open directly.

Step 2: Go to Identities

Once inside Roundcube:

  1. Click on Settings (gear icon) in the left column.
  2. Select the Identities section.
  3. Click on your existing identity (your email address) to edit it.

Step 3: Enable HTML Signature

Within the selected identity:

  1. Scroll down until you find the Signature field.
  2. Check the "HTML signature" box. This will enable the visual editor with formatting options (bold, colors, links, images, etc.).

Step 4: Design Your Signature

In the signature editor, you can include:

  • Your full name and job title.
  • Your company name.
  • Contact phone number and website.
  • Links to social media.
  • An image or logo: click the image icon in the editor toolbar and upload the file from your device.

Step 5: Save the Identity

Click the Save button to keep your signature changes.

Step 6: Set Up Automatic Signature

To have the signature added automatically to all your emails:

  1. Go to Settings → Preferences → Composing Messages.
  2. Under "Compose HTML messages", select always.
  3. Under "When replying", select Start new message above the original.
  4. Under "Automatically add signature", select always.
  5. Click Save.

Step 7: Verify the Signature

Compose a new email to confirm that the signature appears correctly at the bottom of your outgoing messages.

With these steps, you will have a professional email signature that will be automatically included in every message you send from Roundcube. This not only improves your company or personal brand image, but also makes it easier for your recipients to quickly find your contact information.

If you have any questions, we are available to help you through our chat system.